MINUTES

MYAA BOARD OF DIRECTORS

January 20, 2010

The regular monthly meeting of the MYAA Board of Directors was held on Wednesday, January 20, 2010 at the MYAA Administration Building.  Members in attendance were:  R. Mogel, C. Pursell, E. Lewis, L. Williard, B. Upperman, R. DiLoreto, J. Krahe, M. Kaverman, D. Lent, E. Rogers, R. Kraus, L. Russell, T. O’Connell, S. Calhoun, J. Stockard, M. Harris, N. Leroy, R. Rohan, M. Minnaugh, T. Quinn, M. George, R. Petrone and C. Calhoun

The meeting was called to order at 7:05 pm.

MINUTES OF THE NOVEMBER 2009 MEETING:  On motion by N. Leroy, and seconded by B. Upperman, the Minutes from November, 2009 meeting were approved.

TREASURER’S REPORT OF NOVEMBER, 2009 MEETING:  On motion by J. Stockard, and seconded by L. Williard, the Treasurer’s report was approved.

COMMITTEE REPORTS: 

Budget Committee:  No report.

By-Law Committee: No report.

Baseball Reorganization: No report   

PROGRAM REPORTS:

MIST:  R. DiLoreto reported that the winter session started January 4^th.  No issues to report at this time.

BASKETBALL:

Girls: D. Lent reported that the season is going well and is more than ½ complete.

Boys: T. Quinn reported each team has played for games so far.  He has had a few coach/ref issues.  Other than that, all is going well.

NEW BUSINESS:

Dick’s Sporting Goods Donation: Sponsor coordinator, S Calhoun, reported that Dick’s Sporting Goods has agreed to provide MYAA with what they call their Community Youth Kits, 25 basketball kits, 50 baseball kits, 25 softball kits and 10 football kits.  They also sponsored a basketball team and will sponsor a baseball team and purchase a banner.  MYAA will agree to hand out at each sports sign-ups; 10% coupons, $10 coaches certificates and a flier noting a “MYAA Day at Dick’s” which promotes another 15% off their purchase and place this information on the website.  The total value of this sponsorship package is estimated at $13,000.

Board Member Appointments:- L. Russell resigned as Minor League Secretary/Treasurer.  N. Leroy made a motion to appoint J. Krahe as Minor League Secretary/Treasurer.  M. Kaverman seconded the motion.  The motion passed.   D. Lent made a motion to appoint E. Rogers as Girls Basketball President.  L. Russell seconded the motion.  The motion passed.  D. Lent made a motion to appoint L. Russell Major Secretary/Treasurer.  R. Kraus seconded the motion.  The motion passed.

Baseball/Softball Registrations: T. Quinn reported that updates will be made to the blue tri-fold BB/SB Registration Guidelines flier to reflect the changes in Little League for those children who are non-residents of Millcreek.  Also, registration volunteers must inform non-Millcreek residents the Little League changes and those boys’ ages 9-12 must have a waiver from their community’s Little League program.  Signage will be placed in the lobby with the information clearly posted.

Lacrosse Flier:  Looking into to who will handle lacrosse flier. 

OLD BUSINESS:

Fundraising: T. Quinn reported that he has been in contact with a rep from “Save Around Erie”. The coupon booklets would be sold for $20.  MYAA’s profit is $8 per book.  T. Quinn advised the rep he would have needed the books out when the basketball season started.  After much discussion, it was decided the market is “flooded” by these books.  The timing is off as no sports are going on in October.  It was decided to possibly look into for next year.

Field Work:  MYAA  received a letter from J. Sperry stating payroll intentions for D. Madden as well as positive comments on the initial season of ball field maintenance and the employment of D. Madden.  D. Madden is slated to work 4/26 through 8/6/2010 at a cost of $2,400.  B. Upperman made motion to accept the agreement.  R. Mogel seconded the motion.  The motion passed.  It was asked that D. Madden’s work schedule be given to the league presidents.  It was further mentioned that we need to make sure we are on track from spring field work. R. Petrone mentioned that he is in process of getting bids for spring field work.

Fall Clean-up: The fall clean-up went well as two work crews were formed to handle the Walnut Creek Complex as well as the MYAA Building. 

High Speed Internet: Need to upgrade our internet service as it is extremely slow when running background checks as well as online banking through our current provider which is through Velocity (dial-up). 

Coach Issue: Rick Rohan reported on the investigation he and John Frey coordinated on possible misconduct by a boy’s baseball All-Star coach last season.  After a number of weeks of compiling and reviewing information that included a number of discrete interviews with parents and assistant coaches as well as the head coach and then-League President Mike Wright, it was determined that although there were parents that felt that his coaching style and some of his actions were inappropriate for this age group at times, no one had voiced an opinion that the coach should be disciplined for his conduct or prevented from coaching in MYAA in the future.  Although an unfortunate situation, the volunteer board members of MYAA did it’s best to fairly and discretely investigate the allegations and make judgment and recommendations based on the findings, which included opinions that varied in perspective.  MYAA will continue the steps that were in process to formalize an All-Star player and coach selection process for the coming year that more closely reflects the recommendations of Little League and other Little League programs. This policy will include a guideline of expected conduct for parents and coaches alike.

OTHER BUSINESS:

Waste Management:  discussion on terminating contract with Waste Management as we are paying approximately $80 per month for this service.  Would is be more economical to look into a garbage removal provider for “On Call” service versus paying every month?  It was noted that there is a large amount of garbage placed in out receptacles that is from the trailer park next door. R. Mogel asked that the Waste Management receptacles stay in place until after the front office renovation is completed and until all new baseball/softball equipment is received as there are lot of cardboard boxes. 

McDowell Girl’s SB Donation:  M. Bailey,Varsity SB Coach, sent a request for a donation to their program.  R. Rohan made a motion to donate $200 for a full page ad in their program.  J. Stockard seconded the motion.  The motion passed.  Also note that the McDowell Girl’s SB program hosts a free clinic for R. Mogel each year.

Submitted by:

C. Calhoun

home • registration • board members • meeting times • sponsorship • contact us • links • FAQ
Millcreek Youth Athletic Association • P.O. Box 8184 • Erie • pa • 16505